These are performed by people in the Personnel Department. These activities may happen in parallel all the time.
Hiring. Training and coaching. Payroll and benefits. Management. Separation. Maintain records.
Hiring
Writing and maintaining job descriptions. Work with managers in other departments to collect the required information about job duties.
Advertise open positions internally and externally.
Collect and screen applications.
Coordinate with the hiring manager for interviews.
Send the job offer letter.
Coordinate all on-boarding activities.
Training
Identify the training needs of each position. These requirements reflect what a person needs to know or be able to do to perform the duties of that position effectively. Either provide the training directly or arrange for someone else to do it.
Identify the coaching needs of each individual. These are areas of improvement for that person so they can perform their role more effectively now and to prepare them for their next role (either a promotion or if they want to try a different kind of position in the company). Either provide the coaching directly or arrange for someone else to do it.
Payroll and benefits
Payroll. Collect time sheet data, apply bonuses, calculate deductions for benefits and taxes and garnishments, send payments.
Manage employee benefits
- Medical insurance
- Dental insurance
- Life insurance
- Paid time off (PTO)
- Others
Management
Collect employee feedback for the organization.
Performance reviews
Maintain personnel records.
- Name change
- Contact info change
- Position change
Separation
Write and deliver the separation letter.
Organize last day activities such as turning in equipment, access badges, and providing the last paycheck. Coordinate with other departments as necessary.
Post-separation
Maintain historical personnel records in accordance with the data retention policy and any legal holds. Delete older records when they are outside the retention period and there’s no legal hold. In some cases keep only summary information (for example to verify employment for past employees).
Employment verification for separated employees.
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Compass
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